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Privacy Notice

Registered Office:
CSS Limited is a limited liability company registered under Jersey law.
Registered Office: Les Cent Etoiles, Mont Fallu, St Peter, Jersey, JE3 7EF, Channel Islands.

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Privacy Notice Overview

CSS Limited, also known as Channel Ship Services (CSS), referred to as "we" or "our," is committed to protecting the privacy and security of your personal information. This Privacy Notice outlines how we collect, use, and protect your personal information in compliance with the Data Protection (Jersey) Law 2018 ("DPJL").

CSS is a "Data Controller," meaning we decide how personal information is managed. We are registered with the Jersey Office of the Information Commissioner ("JOIC") – Registration No. 19662.

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Data Protection Principles

We comply with data protection laws, ensuring that your information is:

  • Used lawfully, fairly, and transparently.

  • Collected for clear, valid purposes and not used beyond these.

  • Relevant, limited, accurate, and kept up-to-date.

  • Retained only as necessary.

  • Stored securely.

CSS is accountable to you and relevant authorities, demonstrating compliance with the DPJL.

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Data Protection Manager ("DPM")

We have appointed a DPM to ensure compliance with this Privacy Notice. For questions, please contact the DPM at info@css-shipservices.com. You may also address complaints to the JOIC (contact details at the bottom of this Notice).

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Information We Collect About You

Personal Data: Information identifying an individual, excluding anonymous data. Examples include:

  • Name, Title, Address, Business Sector

  • Employment and Educational History, References

  • Contact Information (Telephone, Email)

  • Signature, Qualifications, Full CV

Special Category Data: Collected only if pertinent to the job role, with consent or legal basis explained at the time of collection. Examples include:

  • Health Information, Disabilities, Previous Injuries

  • Ability to Work at Sea, Allergies, Medication Use

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How We Collect Your Information

Personal data is collected when you:

  • Contact us or apply for a position,

  • Register with CSS for job opportunities,

  • Provide data for specific purposes.

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Use of Your Personal Information

We use personal information as allowed by law, typically when:

  • Contracting with you, e.g., when CSS provides employment services.

  • Complying with Legal Obligations, e.g., Maritime Law.

  • Pursuing Legitimate Interests, e.g., informing you of suitable job positions.

  • With Consent for specific purposes, e.g., receiving newsletters.

Change of Purpose:
If needed for a new purpose compatible with the original, we will notify you and explain the legal basis.

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Data Sharing and Processors

We share personal data only when legally required or with specific third-party processors supporting our services. The processors include:

ProcessorDescriptionPrivacy Notice

PropelfwdData Protection ManagementPrivacy Notice – PropelFwd

LogicalisIT Support and CybersecurityPrivacy Policy – Logicalis

Recruit CRMSaaS Recruitment PlatformPrivacy – Recruit CRM

Office 365Internal Document ManagementMicrosoft Privacy Statement

For data transfers outside Jersey, the UK, or EEA, we ensure an equivalent protection level as required by DPJL.

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Data Security and Retention

We have measures to secure your data from unauthorized access. Access is limited to relevant staff, contractors, and agents, all bound by confidentiality. For suspected breaches, we will inform you and relevant authorities as required.

Data retention aligns with our Data Retention Schedule, available upon request. Personal data may be anonymized when no longer linked to individuals.

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Your Rights

You have the right to:

  • Access your personal data (Data Subject Access Request).

  • Correct inaccurate information.

  • Request Erasure of data no longer needed.

  • Object to processing based on legitimate interests.

  • Restrict Processing for specific scenarios.

  • Transfer data to another party.

For requests, contact our DPM at info@css-shipservices.com. Verification may be required, and responses are typically within four weeks.

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Right to Withdraw Consent

If you’ve given consent for data collection, processing, or transfer, you may withdraw it by contacting the DPM at info@css-shipservices.com. This does not affect the legality of data usage before the withdrawal.

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Changes to This Privacy Notice

CSS reserves the right to update this Privacy Notice as necessary. Substantial updates will be communicated, and we may contact you for confirmation on the information we hold.

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Complaints

For complaints, you can contact:

CSS Limited
3rd Floor, Herald House, 8 Hill Street, St Helier, Jersey, JE2 4UA
Phone: +44 (0) 1534 888227
Email: info@css-shipservices.com

Jersey Office of the Information Commissioner
2nd Floor, 5 Castle Street, St Helier, Jersey JE2 3BT
Phone: +44 (0) 1534 716530
Email: enquiries@jerseyoic.org

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